Registration and Records Forms

Many of the most commonly used forms for OSU students can be found below. Or return to an overview of all Ecampus policies and forms.

Registration Forms

OSU Change of Grading Basis

To change from A/F grading to S/U grading, and vice versa.

All courses are assigned the A-F or P/N (Pass/No Pass) grading option during registration. Please check with your advisor before selecting S/U (Satisfactory/Unsatisfactory) grading, as it is not accepted in all majors. Any changes from the A-F option (to S/U) are done by completing this request form and submitting it to the OSU Office of the Registrar. Grade option changes are subject to a change-of-registration fee. Please refer to the academic calendar for the current deadline for change of grading options.

If you are an Ecampus distance student, Ecampus Student Services can facilitate this process. Please contact Student Services at 800-667-1465 and select the option for "current student."

Access this form: changeofgradingbasis.pdf

Audit Registration

Audit registration permits a student to enroll in a course for no credit and no grade.

Please contact your instructor to determine requirements for an audited course. Audit registration begins with the sixth day of classes and ends with the close of registration at the conclusion of the tenth day of classes. In order to audit a course, we suggest that you register for courses at your assigned registration time. You may then file the above form with the OSU Office of the Registrar in the audit registrations period to have your course status changed to audit.

Audit courses are assessed instructional fees at the same rate as credit courses. Any changes to an audit registration are subject to the same procedures, deadlines, and special fees as registration changes to regular courses. Upon completion of an audited course, the designation of "AUD" will be recorded on the transcript. Please refer to the academic calendar for the current deadline for audit registration.

If you are an Ecampus distance student, Ecampus Student Services can facilitate this process. Please contact Student Services at 800-667-1465 and select the option for "current student."

Access this form: AuditRegistration_0.pdf

Petition for Late Change of Registration

PLEASE NOTE THAT ANY CHANGE OF REGISTRATION MAY IMPACT YOUR FINANCIAL AID. This is a multipurpose form for the request of late changes to registration. We highly recommend that students thoroughly review the information on the Ecampus changing registration page to identify whether you are eligible to utilize this form. Please contact Ecampus Student Services at ecampus.ess@oregonstate.edu or 541-737-4166 to determine if you qualify for late registration changes.

Access this form: petitionlatechange2012.pdf

Undergraduate Extra Hours Petition

This petition is for undergraduate students requesting to be allowed to take over 19 credit hours in a given term.

This petition is valid only if your request is for 20-24 hours. Any request for 25+ hours must be approved by the Academic Requirements Committee using the Late Change of Registration Petition form.

If you are an Ecampus distance student, Ecampus Student Services can facilitate this process. Please contact Student Services at 800-667-1465 and select the option for "current student."

Access this form: XHRS.pdf

Graduate Student Extra Hours Petition

This petition is for graduate students requesting to be allowed to take over 16 credit hours in a given term. If you are an Ecampus distance student, Ecampus Student Services can facilitate this process. Please contact Student Services at 800-667-1465 and select the option for "current student."

Access this form: XHRSGrad.pdf

Student Records Forms

Undergraduate Change of Academic Program

This form is utilized to change your major, to add a second major, to add a minor, or to change your campus code.

We highly recommend that students who are interested in changing into a new major, speak with an academic advisor in the new major program to discuss academic requirements and the applicability of academic course work. The above form requires the signature of the Head Advisor for the college in which the new major is housed. To add a minor, students must obtain a signature from the new college in which the minor is housed. Once complete, the form must be submitted to the OSU Office of the Registrar.

If you are an Ecampus distance student, Ecampus Student Services can facilitate this process. Please contact Student Services at 800-667-1465 and select the option for "current student."

Access this form: undergraduatechangeofacademicprogram.pdf

Transfer Course Equivalency Petition

The transfer course equivalency petition provides an opportunity for the student and/or an academic unit to identify articulation for a transfer course. In general, students must work with their academic advisor to determine whether this process can be utilized to identify course articulation.

Access this form: transfercourseequivalencypetition.pdf

Transcript Request Form

This form may be utilized to order official transcripts from OSU’s Office of the Registrar. To order official transcripts via the Web, go to OSU Online Services.

Access this form: officialtranscriptrequest_0.pdf

Undergraduate Planned Educational Leave

The Undergraduate Planned Educational Leave Program is designed to allow students to pursue other activities that will assist them in clarifying their educational goals, such as job opportunities and experiences away from campus, military deployment, time to resolve personal or medical problems, or other similar pursuits. To understand the specific requirements associated with the PELP, please thoroughly review the information found on the Undergraduate Planned Educational Leave Program. Please note that in general, PELP may only be requested one time in the course of a student's academic career. As such, we highly recommend that students considering utilizing PELP speak with their academic advisor to determine whether this is the best option for their circumstances.

Access this form: undergradplannededleaveprgm_revision.pdf

Additional Forms

Contract for Completion of "I" Grade

OSU policy states that instructors may grant the student up to one year to complete a course and receive a grade. The student must have completed significant course work to obtain an incomplete. Maintaining communication and evaluating late course work can be time consuming and very inconvenient, therefore, the decision to grant an incomplete is up to the instructor.

A student may request that an incomplete (for a course that has not been completed) be granted by an instructor, if the reasons for the incomplete are acceptable to the instructor, and so long as the student is passing the course at the time the request was made. It is recommended that at the time an agreement is made to issue an incomplete that the instructor and student complete a “Contract for Completion of Incomplete (I) Grade” to define the terms under which the incomplete will be completed.

Below you will find a clear example of an Ecampus instructor's course policy with regard to granting an incomplete to his/her distance students. This policy follows OSU guidelines.

"Take this course only if you plan to finish it in a timely manner (during this term). I assign an "I" or incomplete only when there is a strong and compelling case for doing so (e.g., health reasons, military commitment). I will not consider assigning an incomplete unless the individual has completed over 50% of the course tasks (e.g., the Story paper, papers 1 and 2, and the midterm). Please note that students receiving incompletes are subject to assignment weight reduction (and consequently may not be eligible for A or A- grades) because some of their work will be submitted late."

Access this form: ContractforCompletionofIGrade.pdf

Petition (For Extension of Time to Remove Incomplete Grade, Examination for Credit/Waiver, and/or Graduation Requirements)

Access this form: ARCexampetition.pdf

Undergraduate and Non-Degree Application for Re-Admission

Access this form: readmissionapplication.pdf

Admissions Application Change Form

This form is used for undergraduates to make changes to term of admission, major, and/or campus location before you have matriculated into OSU.

Note: Your application fee is valid for one term change within an academic year. Requesting more than one subsequent term change or a change to a different academic year, will require submission of a new admission application and application fee.

Access this form:http://oregonstate.edu/admissions/main/admissions-application-change-form

Login