Rules and Responsibilities for Proctored Exams

Overview

The purpose of these guidelines is to clarify the roles of students, Ecampus staff and proctors in arranging proctored exams.

Proctored exams may not be administered in a private residence, only in a professional proctored environment.

Student Responsibilities

  • Submit your proctor choice to Ecampus as soon as possible, or at least one week prior to your exam start-date.
  • Be familiar with the proctoring procedures listed on the website.
  • Make arrangements with a proctor. If you need to switch proctors during a term, simply note which exams you will be taking with each proctor. Note: if a class has more than one exam or password per term, we will send them to the proctor all at one time.
  • Let your proctor know that your exam is computerized before setting an appointment as they may not be able to accommodate the time that is allowed.
  • Check with your proctor before your exam is scheduled to make sure they have all the information needed.
  • Pay any testing fees, if applicable.
  • Be aware of time limits on your exams and keep track of the time.
  • Be aware of and follow the Academic Integrity Guidelines.
  • If unusual circumstances occur, please contact Ecampus as soon as possible.
  • Contacting Ecampus Testing with any questions. Our office hours are 7:30 a.m.-4:30 p.m. PST Monday through Friday.

Ecampus Responsibilities

  • Making arrangements for all online courses that request to have proctored exams. This includes:
    • Receiving and verifying students' proctor choice.
    • Emailing passwords and instructions to proctors.
      • Note: if a class has more than one exam or password per term, we will send them to the proctor all at one time.
  • Notify instructor if the proctor feels the exam procedure has been compromised.
  • Answer questions and help solve problems that arise during the proctor setup and exam process.

Proctor Responsibilities

  • Receive the exam passwords and instructions from Ecampus and keep them in a secure place.
  • Identify the student with a photo ID.
  • Notify the student of what they are allowed to use on the exam (i.e. notes, calculator), as described in the exam instructions. Cell phones and other electronic devices must be turned off and put away.
  • Make sure the student is aware of the time limit on the exam; proctors do not need to keep track of time for the student.
  • Supervise the student taking the exam.
  • Terminate the exam if the testing procedure is compromised due to the student's improper conduct. Notify Ecampus as soon as possible.
  • If unusual circumstances occur, please contact Ecampus as soon as possible.
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