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Rules and Responsibilities for Proctored Exams

Overview

The purpose of these guidelines is to clarify the roles of students, Ecampus staff and proctors in arranging proctored exams.

Student Responsibilities

• Be familiar with the proctoring procedures listed on the website.
• Make arrangements with a proctor. If you need to switch proctors during a term, simply note which exams you will be taking with each proctor. Note: if a class has more than one exam or password per term, we will send them to the proctor all at one time.
• Let your proctor know if your exam is paper or computerized before setting an appointment as they may not be able to accommodate you if your exam is computerized.
• Submit your proctor choice to Ecampus as soon as possible, or least two weeks before the exam date.
• Check with your proctor before your exam is scheduled to make sure they have all the information needed.
• Pay any testing fees, if applicable.
• Be aware of time limits on your exams and keep track of the time.
• Be aware of and follow the Academic Integrity Guidelines.
• If unusual circumstances occur, please contact Ecampus as soon as possible.
• Contacting Ecampus Testing with any questions. Business hours are Monday-Friday, 8 a.m.-5 p.m. PST.

Ecampus Responsibilities

• Making arrangements for all online courses that request to have proctored exams. This includes:
  • Receiving and verifying student's proctor choice.
  • For computerized exams: emailing passwords and instructions to proctors.
  • For paper exams: copying exams and distributing to proctors, receiving completed exams from proctors, distributing completed exams to instructors, and mailing graded exams to students when requested by the instructor.
  • Note: if a class has more than one exam or password per term, we will send them to the proctor all at one time.
• Notify instructor if the proctor feels the exam procedure has been compromised.
• Answer questions and help solve problems that arise during the proctor setup and exam process.

Proctor Responsibilities

• Receive the exams or passwords from Ecampus and keep them in a secure place.
• Notify the student of what they are allowed to use on the exam (i.e. notes, calculator), as described on the letter received with the exam. Cell phones and PDAs must be turned off and put away.
• Make sure the student is aware of the time limit on the exam; proctors do not need to keep track of time for the student. For paper exams, complete the Student Verification Form; for computerized exams the time is automatically recorded.
• Supervise the student taking the exam. This includes following all exam instructions, identifying the student with a photo ID.
• Terminate the exam if the testing procedure is compromised due to the student's improper conduct. Notify Ecampus as soon as possible.
• For paper exams, return examinations and signed Student Verification Forms to Ecampus in the envelope provided. If an envelope is for some reason not provided (i.e. the exam was faxed), you may call us at 800-667-1465 or 541-737-9204 to request some. Business hours are Monday-Friday, 8 a.m.-5 p.m. PST.
• If unusual circumstances occur, please contact Ecampus as soon as possible.

To submit your proctor choice you will need to complete the Exams and Proctoring Form.