Term Checklist and Forms

This checklist provides information and resources to help instructors ensure they're prepared every step of the term. Below you will find steps for before the term begins, the very start of the term, and the conclusion of the term, as well as additional resources you may find useful. 

Before Term Begins

Check Course Offerings
CheckboxBe sure the course you want to offer is on the OSU Ecampus Schedule of Classes for the term desired. Department Approval: If a course is not listed for term desired, check with your Department Chair or representative to gain approval to offer the course for that term. 

Request CRN
CheckboxOnce you have Department Approval, request a Course Reference Number (CRN) by filling out the CRN Request Form.

Submit Syllabus
CheckboxProvide Ecampus with a sample syllabus to be posted on our website for potential students to view. Don’t include term specific information, this way it can be used for future terms.

Order Learning Materials
CheckboxPlace orders for textbooks, course notes/packets, and/or videos/DVDs with the OSU Beaver Store. If you are not requiring materials, please still fill out a textbook order form and check the box indicating “No Course Materials”.
CheckboxIf you have printed course notes or packets, arrange for duplication with OSU Printing & Mailing.

Import Canvas Content
CheckboxAs soon as your course appears on the Schedule of Classes, your Canvas site will be ready for you to edit. Login with your ONID username and password. Follow this guide to pull content from a previous section or term, or request assistance.

Check your Canvas Course
CheckboxAfter importing content, there are a few items you should review--please contact Erica Curry if you have any trouble:

  • Updated syllabus has been posted
  • Due dates and availability dates are correct
  • Announcements have been deleted or availability dates have been updated
  • Groups have been rebuilt and reattached to discussions
  • Links and URLs leading to course content have been checked to still be active
  • Exam and discussion board settings are correct
  • Ensure NetTutor is enabled

Add your Teaching Assistant
CheckboxIf you need to add a TA to Canvas, simply follow these instructions. 

Start of Term

Publish Canvas Course 
CheckboxWhen you are ready to allow students access to the course, publish the course. Ecampus recommends publishing the course a few days in advanced to give students a chance to preview requirements and learning materials. The course must be published before the first day of the term.

Send Welcome Email/Announcement
Checkbox
Ecampus recommends sending an email or posting an announcement, welcoming students to the course, setting expectations, and letting them know any important information about getting started.  

Make Testing Arrangements
CheckboxEnsure that your exams are prepared to be deployed. For assistance with proctored exams, please read through the Proctoring Instructions or contact Ecampus Testing a week prior to the exam start date. For assistance with building an exam, please use this secure web-form or contact Erica Curry a week prior to the exam start date. 

Towards the End of Term

Submit Grades
CheckboxFinal grades are due the Monday following finals week. They can be either be manually entered or downloaded from Canvas and uploaded to Banner as a csv file. More information regarding final grades and incompletes can be found here

Remind Students of Evaluation
CheckboxPlease remind students to complete the Electronic Student Evaluation of Teaching. Information for accessing and completing the eSET is sent out through ONID by the Office of Academic Programs, Assessment, and Accreditation to all students and instructors.

Understand Course Conclusion Settings
 CheckboxCanvas has been customized to “conclude” courses at the end of each term. Please check this guide to ensure you understand course access and functionality of a concluded course, making any necessary adjustments by the end of the term.

Additional Resources

Student Assistance
CheckboxIf  your distance students need assistance with connecting to the main campus or have questions outside of your course information, you can refer them to the Ecampus Student Services Center at any point before, during, or after the term. To contact them, please call 800-667-1465 (541-737-9204), option 1, or email ecampus.ess@oregonstate.edu.

Ecampus Instructor Training
CheckboxYou can find a wide selection of Ecampus Instructor Trainings on the Ecampus Training Page. For more information regarding instructor training, please contact  Karen Watté.

Additional Maintenance Resources
CheckboxYou can find many resources for Canvas on our Ecampus Canvas Resources page. If you have additional questions, or need further assistance, please contact Erica Curry.

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