Grades
Final Grades
Final grades are due in the Registrar's Office the Monday morning following finals week.
There are 3 Options for submitting grades:
· Option 1: Keyed Entry
· Option 2: File Upload
· Option 3: Upload from Blackboard (Recommended if using Bb Gradebook)
Go to Employee On-line Services from the Faculty & Staff page on the OSU home page. (You can also login to Blackboard and use the pass-through link "InfOSU" on your "My Oregon State" tab). From the "Faculty & Advisors" menu, choose the "Final Grades-Upload from Blackboard" item. Select the grading term and "Submit". From the drop down Course List pick the appropriate Blackboard course site that contains the grades you wish to record as Final Grades in Banner and "Submit". (The drop down Course list displays your Blackboard course sites that have a "Final Grade" column defined and at least one student grade entered.) The grade column in Blackboard must be of the Type "Final Grade" and the values recorded must be an appropriate Banner Grade value.
For detailed instructions on how to submit your grades go to the Registrar's Office website, http://oregonstate.edu/registrar/WebGrading.html.
If you have questions about grades, please contact the Registrar's office at 541-737-4331 or Vickie Bailey at 541-737-9813 or vickie.bailey@oregonstate.edu.
Grade Changes and Incompletes
For Grade Change or Removal of Incomplete forms, please contact Vickie or the Registrar's Office to request a supply.
OSU policy states that instructors may grant the student up to one year to complete a course and receive a grade. The decision to grant an incomplete is up to the instructor. The student must have completed significant course work to obtain an incomplete. It's up to each instructor to decide on the time period a student is granted to make up the work and receive a grade. We highly recommend that you document your agreement with the student by email and keep a record. Stipulate exactly what the student is to complete and by what date. After this date, whether the work is submitted or not, you will then calculate and submit the grade. Please check with your department for their policy and clearly state your expectations regarding incompletes to your students. You may also visit OSU Academic Regulations for more information.
An incomplete stays on a student record forever, or until the grade is officially changed by the instructor.
Below you will find a clear example of an Ecampus instructor's course policy with regard to granting an incomplete to his/her distance students. This also follows with OSU guidelines.
"Take this course only if you plan to finish it in a timely manner (during this term). I assign an "I" or incomplete only when there is a strong and compelling case for doing so (e.g., health reasons, military commitment). I will not consider assigning an incomplete unless the individual has completed over 50% of the course tasks (e.g., the Story paper, papers 1 and 2, and the midterm). Please note that students receiving incompletes are subject to assignment weight reduction (and consequently may not be eligible for A or A- grades) because some of their work will be submitted late."
It's an easy process to change an Incomplete to another grade if it's within one year of receiving the I. The instructor simply fills out the appropriate form and sends it to the Registrar's Office, 102 Kerr Admin, Corvallis, OR 97331.
If the student needs more than one year to make up the I grade, the student must petition within that first year to be granted more time. The student can request a petition form from either the Registrar's Office or Ecampus. The student then must gather appropriate signatures; faxed signatures are acceptable. If all required signatures can be obtained on campus, Ecampus can help gather the signatures.
New procedure for submission of paper grade change forms
Below is a message sent out by the Registrar's Office regarding submission of paper grade change forms.
Because of the need to tighten security surrounding the processing of grade changes, we are revising the procedures for the submission of various paper grade change forms, effective December 1. Grade change forms include:
* Change of Grade card
* Removal of Incomplete card
* OSU 'Y' Grade Listing report
FORMS DELIVERED IN PERSON
The Registrar's Office will accept forms from one of three persons: 1) the designated departmental grade contact staff person, 2) departmental chairperson, or 3) the instructor of the course. OSU Faculty and Staff IDs will be checked and identification verified. Appropriate signatures will be verified. Forms will not be accepted from any other persons.
FORMS DELIVERED THROUGH CAMPUS MAIL
The Registrar's Office will accept forms that are sealed in official departmental envelopes bearing the preprinted name and address of the department. The back of the envelope must bear the signature of the 1) designated departmental grade contact staff person, 2) departmental chairperson, or 3) instructor of the course. Appropriate signatures will be verified. Use of campus mail routing envelopes is unacceptable. Any forms received not according to these requirements will be returned to departments for appropriate verification.
FORMS DELIVERED THROUGH US POSTAL SERVICE
The Registrar's Office will accept forms that are sealed in official departmental envelopes bearing the preprinted name and address of the department. The back of the envelope must bear the signature of the 1) designated departmental grade contact staff person, 2) departmental chairperson, or 3) instructor of the course. Appropriate signatures will be verified. Any forms received not according to these requirements will be returned to departments for appropriate verification.
FORMS RECEIVED THROUGH E-MAIL
The Registrar's Office will not accept any changes of grades through e-mail.
FORMS RECEIVED THROUGH FAX
The Registrar's Office will accept only those faxed forms which are accompanied by an official departmental fax cover sheet. Fax cover sheets must be signed by the 1)designated departmental grade contact staff person, 2) departmental chairperson, or 3) instructor of the course being graded. Appropriate signatures will be verified. Faxes received not conforming to these requirements will be returned to departments for appropriate verification.
